In The Office Its All About Efficiency

Online Innovation June 15th, 2009

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about-efficiency

about efficiencyAt TechWyse, we are all about efficiency.  After all, that is how we get things done in the workplace.  Now I know that this is typically a blog reserved more for internet marketing related content, but I think that any company or person involved in this industry or any business really could benefit from learning some things that will help you improve your efficiency and GET THINGS DONE faster! 

Plus I am told I don't blog enough.

Anyway – since I am the efficiency expert here at TechWyse I thought I would share with you all some of the tools and tricks I use every single day.

Know Your Keyboard and Learn The Shortcuts!

Anyone that uses typing as a skill set will appreciate (or learn to appreciate) this short cut. How many times a day do you copy and paste text from a document, an email, etc.? The next time you find yourself ready to copy and paste, try this instead:

clip_image001

Instead of using the mouse to copy, use the following commands on your keyboard:
Ctrl + C  (use Ctrl + X to CUT)

Instead of using your mouse to paste, use the following commands on your keyboard:
Ctrl + V

Sounds like something so minor, but the time you will save all ads up! Here is a list of some other keyboard short cuts that will surely save some time:

Undo Ctrl + Z
Redo Ctrl + Y
Bold Ctrl + B
Underline Ctrl + U
Italicize Ctrl + i
Save Ctrl + S

Quickly Compose & Send Emails!

One of the biggest time consumers in today’s workforce is emailing from Outlook. Creating, replying and sending emails has become second nature to us. I started using the keyboard short cuts to create, reply and send an email. (rather than use the mouse) Now I actually notice the time I save in a day. It may only shave off 15 minutes, but every second counts! Try these quick commands when using Microsoft Outlook or Express:

Create New Email – Ctrl + N
Reply to Email – Ctrl + R
Send Email – Ctrl + Enter (I love this one!)

Need to Quickly Alter, Copy or Fix Graphics? This is my Favorite Invention

As we all know, emailing has become one of the primary means to communicate with not only our employees, but our client and work relationships, family and friends. Sometimes a simple text email doesn’t properly explain or convey the message we are trying to send. Using a program like FastStone Capture allows you to take quick snap shots of your screen and then apply captions, highlight items, crop, copy and simply paste right into your email or document. Let me show you a sample of a screen shot of the website and a quick message.
 

FastStone

This is a FREE tool to download and can be found by clicking here. Imagine the time you could save copying and pasting these images instead of saving and attaching to your email or document!  It's also really handy for any project managers that need to quickly take a screenshot and edit something.

If You Use 2 Monitors Then Use UltraMon

First of all, since we are talking about efficiency, if you do not use 2 monitors then you better start now.  Imagine doubling your workspace?  If you use a laptop then it is super easy to just plug it in and add to your desktop space. Now that you have 2 monitors by downloading UltraMon you will now have the blue taskbar at the bottom of your screen on both screens.  This will allow you to see the active screens you have open on either side of the screen.

Using Windows Live Writer and Blog Like the Pros

This is the last item in today’s blog on how to become more efficient, but more to come! I know many of you bloggers have wasted hours trying to configure your blog. Sometimes, that darn editor just doesn’t apply a line break where you want it, distorts your image, changes your font and so much more. Look no further for a solution. Windows Live Writer acts as your editor and avoids all formatting issues. In fact, I am using it right now!

This desktop blog-publishing application is compatible with WordPress, TypePad, Windows Live Spaces, SharePoint blogs, LiveJournal, Blogger, Community_Server, JournalHome, PBlogs.gr, MetaWeblog API, the Movable Type API along with blogs that support Really Simple Discoverability. To download this tool click here.

All you need to install is your blog URL and login info, it automatically does the rest! Though you will find the software very straight forward and easy to use, it is best to educate yourself!  View the video tutorial below to learn more about how to use the software and you are well on your way to the perfectly formatted blog!

Remember, every second counts. These suggestions may seem either to simple or like to much work to download and learn the software, but I assure you from personal experience, the time you save adds up!

Hmm… Now that I have all this time left in my day what should I do now?

Post By Britt (9 Posts)

Known affectionately as 'Sarge' for her no nonsense attitude, Britt has an array of interests that range from project management, to playing guitar, and video games. She doesn't like to write on the Rise to the Top blog very often, which makes it even more powerful when she does.

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Known affectionately as 'Sarge' for her no nonsense attitude, Britt has an array of interests that range from project management, to playing guitar, and video games. She doesn't like to write on the Rise to the Top blog very often, which makes it even more powerful when she does.

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